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Example Closed Won: Healthcare Strategy Project

Handoff
WonAspen DentalRachel Kim$250,0003 monthsMarketing Strategy

Branched from Rachel · Aspen Dental Q4 Strategy Review · Apr 18, 2026

Problem Statement

This was a Q3 2025 project helping Aspen Dental redesign their patient acquisition funnel. Rachel brought us in to address rising CAC and low conversion rates from digital channels.

The Result: Delivered comprehensive patient journey mapping, competitive analysis, and implementation roadmap that became the foundation for their current digital transformation initiative.

What's Next

Escalating: Budget Freeze Limiting Innovation

Intensity 6/10 — External

Escalating: Executive Committee Q2 Deadline for Lab ROI

Escalating: Big Four Encroachment on Mid-Market Advisory

Conversations

2
Alignment
Discovery
Aspen Dental: Rachel Kim Discovery

First meeting with Rachel Kim, CMO of Aspen Dental. Discussed rising patient acquisition costs and the competitive landscape among DSOs. Rachel shared frustration with franchisee adoption of digital tools and expressed interest in strategic guidance on their digital patient experience. Strong alignment on values and approach.

Feb 17, 2026
Check-in
Aspen Dental Q4 Strategy Review

Q4 review with Rachel covering progress on the patient acquisition funnel project. Tele-dentistry pilot results exceeded expectations with 23% conversion improvement. Rachel raised new challenge: corporate wants to push digital mandates, but franchisees are pushing back. Discussed potential next engagement around digital transformation strategy.

Apr 18, 2026

Documents

No documents created yet.

The Cast

1
RK
Rachel Kim

CMO at Aspen Dental

No contact in 60 days

2 convs

Apr 18, 2026

Forces

1
8
Patient Acquisition Costs Rising 40% YoY

Aspen Dental's patient acquisition costs have increased 40% year-over-year, driven by rising digital advertising costs, increased competition from other DSOs, and declining organic referral rates. This puts pressure on unit economics and threatens the expansion into 15 new markets.

Lifecycle

Status Actions

This deal has been closed won.

Lifecycle Timeline

6
Deal created

Started at Alignment

Jul 15, 2025 · 11 months ago

Alignment → Scopestage

Aug 1, 2025 · 10 months ago

Scope → Contractstage

Aug 22, 2025 · 9 months ago

Contract → Signedstage

Sep 10, 2025 · 9 months ago

Signed → Handoffstage

Sep 15, 2025 · 9 months ago

Active → Wonstatus

Oct 30, 2025 · 7 months ago

Created Jul 15, 2025Updated Oct 30, 2025